SeatingKit

What is SeatingKit

SeatingKit is a wedding seating chart maker for planning reception seating from a guest list, room layout, and exportable final plan. It is designed for couples who want to organize a wedding seating chart in one browser-based editor instead of juggling spreadsheets and paper sketches.

The tool focuses on three parts of the planning workflow:

• importing guests from CSV or XLSX files
• building a visual reception layout with tables and venue objects
• placing guests into exact seats and exporting the result

The free plan covers up to 100 active guests without sign-up. Imported rows beyond that limit remain visible and editable, but they cannot be seated unless larger-event access is available.

Key features

SeatingKit combines guest management, floor-plan editing, and export options in a single wedding reception planner.

• Guest list import: Load guest data from CSV or XLSX files.
• Room setup: Choose layouts such as ballroom, long-table, mixed-reception, or dance-floor plans.
• Venue mapping: Add tables, a stage, a dance floor, a bar, a cake table, an entrance, an exit, and a restroom.
• Seat-by-seat placement: Assign people to exact chairs rather than only assigning them to tables.
• Planning aids: Use seat counts, guest groups, together and apart preferences, name review, conflict markers, undo, and redo.
• Proposed auto-arrangement: The app can prepare a suggested assignment while preserving changes you already made for review before applying updates.
• Purpose-limited exports: Free planning includes branded PDF and PNG exports plus a raw guest export.

A useful detail for planners is that private notes and relationship rules do not appear in the guest-facing or vendor-focused exports, which helps separate working notes from deliverables.

How to use it

SeatingKit keeps the setup process simple, but the editor is detailed enough for a full reception seating plan.

1. Import your guest list. Start with a CSV or XLSX file containing your guests.
2. Choose a room style. Pick a ballroom, long-table, mixed-reception, or dance-floor layout.
3. Set the space. Define the room size and move the entrance and exit to match your venue.
4. Add key objects. Place tables and other venue details such as a stage, dance floor, bar, cake table, or restroom.
5. Seat guests. Put individuals or groups into exact chairs and use the together/apart preferences to guide placement.
6. Check conflicts. Review name matches and conflict markers before you finalize changes.
7. Undo or redo as needed. Adjust the plan without losing your last steps.
8. Export the result. Create a PDF, PNG, or raw guest export for printing or sharing.

Because the project lives in the browser on the current device, it is smart to export a backup before switching devices or clearing site data.

Who it is for

SeatingKit is built for people who need a practical wedding guest seating chart rather than a general event-design tool.

• Couples planning their own reception: Useful when you want to move from guest list to print without hiring a separate seating software package.
• Wedding planners and coordinators: Helpful for testing table arrangements, checking conflicts, and producing a clean reference file.
• Families handling guest logistics: Good for large guest lists with groups, preferences, and a need to keep the layout understandable.
• Mobile and tablet users: The editor works on smaller screens, though a larger display gives more room for detailed layout work.

This app is especially relevant when the venue setup matters, because you can map the room, not just assign names to tables.

What to know before you use it

SeatingKit is free only up to 100 active guests. If you import more than that, the extra guests stay in the project but are locked from seating on the free plan.

There are also some important storage and export limits to keep in mind:

• Free projects stay in the browser on the device you used.
• If you change devices, you should export a backup first.
• Clearing browser data may remove the saved project.
• Private notes and relationship rules are not shown in the limited exports.
• The app can propose seating changes, but it does not replace your review of the final assignment.

For the most reliable final version, use the exported plan as a working or print-ready document, and consult your venue or wedding team when you need the official room dimensions, seating rules, or on-site logistics. SeatingKit is a planning tool for a wedding seating chart, not the authoritative source for venue policy or guest information.